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OpenAIR: Adding content

This guide will give you an introduction to OpenAIR, RGU's open access institutional repository.

What can be added?

"Insert" key on computer keyboard.

OpenAIR is a database of outputs created by RGU's researchers. This includes all RGU staff, research students (i.e. DBA, DInfSci, DPP, DPT, EngD, MPhil, MRes, MSc by Research, PhD) and any other person whose research has been supported by RGU (e.g. visiting academics).

The repository can hold a variety of media, both textual and non-textual. Content typically falls into the following output types, for which further details are available in the repository policy:

  • Artefacts, designs and exhibitions
  • Books and book chapters
  • Conference publications
  • Journal articles
  • Posters and presentations
  • Project websites (external links only)
  • Reports
  • Research data (including datasets and protocols)
  • Theses

How are outputs added?

The OpenAIR team handle the upload of new content to the repository. All queries about getting research outputs uploaded should therefore be directed to

For publications (e.g. books, book chapters, conference publications and journal articles), you should contact the OpenAIR team as soon as possible after being accepted for publication. This helps to ensure compliance with the various requirements of funders, the Research Excellence Framework (REF) and RGU. More details about these requirements are available here. In general, we require the "Author Accepted Manuscript" version of your work, which is the document that you should have at the point when you receive notification of acceptance from the publisher. Further advice on identifying the Author Accepted Manuscript is given in the FAQs later in this guide.

For theses, you generally do not need to give the OpenAIR team a copy of your thesis, as this should be passed to us by Governance and Academic Affairs shortly after graduation. Embargoed theses are not passed to the OpenAIR team until the embargo has ended. If you are concerned that your thesis has not appeared online, then please contact the team and we will investigate. We are also gradually digitising our older theses. If you would like yours to be prioritised for digitisation, please let us know.

For research data, you should contact the team to discuss the nature of your data and requirements. Certain types of research data necessitate special considerations, so we may need additional information before we can upload anything.

For unpublished outputs (like artwork, conference posters and presentation slides), you should send the team the most up-to-date version of the relevant files. Typically we can upload these without any problems, though very occasionally we might need to obtain consent from copyright holders of any third-party material.

For projects, OpenAIR now offers project collections. These display all outputs from a single project together, when those outputs might otherwise be dispersed across the repository. If you are interested in creating a project collection, the first step is to contact the team with a complete list of citations for the outputs involved. We will then liaise with you while we set up the project collection, to ensure that it is created according to your requirements.