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Reading Lists For Staff: Guide


The library's online reading list service is available to help you provide an online, dynamic, engaging resource list for your students.

Using our online reading list has many benefits, including:



Getting links to the list directly from your modules in CampusMoodle




Providing digitised content in a way that meets the Copyright Licensing Agency's legal requirements




Some of the main features of the online reading lists are:

Modern look and feel

The reading lists have a modern look and feel which will improve the student experience of working with their lists.


Link up lots of different resources

You can add lots of different types of material to the reading lists:

  • Books
  • eBooks
  • Journal articles
  • Journals
  • Websites
  • Videos
  • PDF documents
  • Theses
  • And many more

This lets you add a full range of material to your lists and introduce your students to all relevant resources.


Add sections, notes and tags

To enable you to give more guidance and information to your students the online reading list system allows you to create sections, section notes, item notes and tags.

The sections can be called anything you want and this will allow you to arrange your list in the best way for your module. Here you can see one example:


And here you can see an example of an item note and an "essential" tag:


Access to online resources and information about print holdings

The lists will give easy access to all online resources.

Links to eBooks are brought into the list so a student can follow the link and access the eBook from the list.

For online articles the student is able to easily find out where they can access the article and follow the links to access it directly:


And any websites, online videos etc. are directly linked as well.

For print books the student is quickly shown how many copies we have and where to find them:


Other features

Other features on offer are:

  • Ability to search the lists
  • Filtering options
  • List export options
  • Printing
  • Ability to mark books as "read"
  • Chance for students to create their own collection from the resources on reading lists

  • Google Preview (useful if the book is on Google books)
  • An attached creative commons license

Explore the rest of the guide to find out how to get lists set up, how the library will help you out, and about our digitisation service.




Setting up your list

Getting an online reading list set up is very straightforward as library staff will create your list for you.

Step 1

Email us at with the following information.

Module information

  • Module number
  • Module name
  • Module co-ordinator
  • Delivery mode
  • Number of students
  • Date the list is needed by

List information

  • Items you want on the list e.g. books, journal articles, web pages
  • Identify any items you want tagged as Suggested for student purchase, Essential, Recommended or Optional
  • Information about how you want the list organised e.g. divided into weeks, split by topic and so on
  • Any notes you want either on the list or linked to the items

Any other requirements

  • Identify any book chapters or journal articles you would like digitised

Step 2

The library will then create the list for you and investigate the items on the list.

We will check for the most recent editions of any books and will buy, unless informed otherwise, the most recent edition.

We will look to see if books can be bought as an eBooks and if available will buy the eBook in preference to the print (please get in touch with us if you would like to discuss this). If it is only available in print we will order paper copies. If we already have the book in stock will look at if additional copies are needed.

We will check that recommended journal articles are accessible and add links for on and off campus access where available.

The library will also check which book chapters and journal articles may be digitised in accordance with the Copyright Licensing Agency Higher Education License (see below) and make the digitised versions available.

Step 3

When the list has been finalised we will publish it and link it to the relevant module code. This should ensure that reading list link in the module on CampusMoodle will go to your list.

Step 4

We will email you when the list has been published. Any items we have ordered will be added to the list as they become available.





Updating your list

We recommend reviewing your list each academic year to ensure the resources included on it are still relevant to your module.

If there are changes then please email the changes to and the library will update your list for you.

The library is also happy to check your list for new editions and look into if books can be bought as eBooks, again just email us with the request and we will investigate.

At this time, with the new reading list service having been introduced, academic staff are unable to get editing rights to update lists. We hope to introduce this feature later in the 18/19 academic year and will advertise it when it is available.





Linking your list to CampusMoodle

One of the most useful features of an online reading list is that it automatically links to the relevant module on CampusMoodle.

Once a list is published it is linked to the module number and this will ensure that the reading list link in your module in Moodle:

Will go to your reading list.

If you do not see this logo with the reading list link underneath it within your module then please contact or your School’s eLearning colleague and they will be able to add this in for you. In addition please contact or your School’s eLearning colleague if you are experiencing any problems with the link e.g. the list not appearing.

If you would like to move this to a new location you will need to move both the logo and the link as follows:

  • Go into the study area
  • Turn editing on
  • Locate the appropriate  ‘cross hair’ cursor (highlighted in blue in the screenshot below)
  • Click and hold on the cursor and drag



Please be aware that as in the old reading list system, Aspire@RGU, some modules / study areas may need to have the links added in manually. If this is the case please contact the library and we can give you the links etc. you need.





Adding material to CampusMoodle

There will be times where you would like to make material such as journal articles, books, reports etc. directly available to your students within your module on CampusMoodle.

However, in general, copyright and the license agreements we have with publishers do not allow you to upload PDFs (or other formats such as word documents) of articles, books etc. to CampusMoodle; instead you should provide links to where the material can be accessed.

Please note that this also often applies to material openly available on the web as well.

If there is an explicit statement / license allowing you to redistribute the material you should be able to post in on Moodle, otherwise you should link to it.

If you would like to provide links to material these links can made available through the reading list system (described above) or the library can help and give you a link that will work on and off campus.

In addition the digitisation service (described below) will support you in making material available digitally as it allows the library to legally provide digital copies of material such as journal articles and book chapters.




Digitisation Service

Under the Copyright Licensing Agency Higher Education License, digital copies of certain material (e.g. some book chapters and journal articles) can be provided to students.

Using our online reading lists the Library Service provides a streamlined process for making digital copies available and this service should be used for everything you would like to digitise and make available to your students.

What sort of material can be made available digitally?

  • Material which was originally published in the UK or US with the exception of publishers who have not signed up to the licence. The CLA has a list of excluded publishers.
  • Material owned by the Library or by a School which can be produced if requested by the CLA.
  • Copyright fee paid materials from the British Library.

How much can be made available digitally?

  • A chapter from a book (or 10% whatever is greater)
  • An article from a journal
  • A whole paper from a set of conference proceedings 
  • A short story or poem from an anthology (not exceeding 10 pages)
  • A whole report from a single case of a judicial proceedings
  • Whole page images or embedded images may also be scanned

How can I request a digital copy?

If you wish to make a digital copy available please contact the Library Reading List Team (

Please provide details of the item, course name, module number, number of students on the module and the date the item is required for.

Library staff will check if the item you require can be made available as a digital copy under the Copyright Licensing Agency License. They will then scan the item, create the audit records required, and make the item available through your module's online reading list.

What if the item I request to be scanned does not comply with the license

Library staff will investigate if we can gain permission directly from the publisher for the item to be made available digitally.

What is the timescale for making items available?

If the item is covered by the License and is available it will normally take 2 days. If we need to get hold of the item it may take longer.

If the material is not covered, the timescale is dependent on the individual publisher. Some publishers will not grant permission for digitisation.

Can I undertake scanning myself?

Only library staff are designated as authorised to make copies under the Copyright Licensing Agency License and as such will take responsibility for compliance of the digitised copies they deal with and meeting the legal reporting requirements. Academic staff can not digitise material and add PDFs directly to modules on Moodle.

How will my students access the digitised reading?

Once the material has been digitised it will be made available through the online reading list. It will have a coversheet with the required copyright notice attached and students will be able to read/print/download the reading from the list.


Where can I get further information on digital copies?

Detailed information on making digital copies is available in our Policy for Copyright on our Library Policies page or contact the Library Reading Lists Team (



Please note that any digitised material made available must go through this process as library staff are authorised to make copies, the CLA checks must be performed, and records of all digitised material must be kept and submitted to the CLA each year.





Sharing links to lists

When using the new reading lists system you may, at times, want to share a link to the list with colleagues or students outside Moodle e.g. by putting a link in an email.

In order to do this you will need to use a permalink.

If you grab the information from the address box e.g.



This will not work.


To get a Permalink for a list you will need to be logged in.

  • If you followed the link from Moodle you should be automatically logged in.
  • However if it says Guest in the top right simply click Guest and then choose Login. Log in with your RGU username and password and you will then be logged in to the My Lists section. From here click Find Lists in the menu on the left and simply search for your module number. This will get you to your list.

Once logged in look at the top left of the list to see the three dot icon:



Click the three dots and then choose Permalink. From the Permalink options pick To List:



A box will then pop up with the Permalink:


Copy it and then use it as needed.

The link will look list something like this:



If you would like to share a link to the public reading lists home page then please use the following link:       01224 263450        RGU Library       @RGULibrary        Library Matters: RGU Library Blog